DWD is currently serving an unprecedented number of claimants during the COVID-19 pandemic. In an effort to maintain the integrity of our system, it is crucial employers do their part to ensure benefits are only paid to claimants who are eligible. Doing so will directly benefit employers by ensuring the solvency of the Department’s trust fund.
DWD is requesting employers review the below resources to understand the appropriate way to report claimant information to the Department:
- 640-WR: Notice of Work Recall Refusal (Employer) (https://www.in.gov/dwd/2406.
htm) - This form should be utilized by employers during the COVID-19 Pandemic to report an employee has refused to return to work after a layoff when recalled.
- This form was developed by DWD in response to the COVID-19 pandemic. Previously, work recall refusals were reported to DWD using the 640-P. Employers may still report work recall refusals on that form; however, this new form requests more detailed information that will allow DWD to process work recall refusals more quickly.
- Employers using SIDES can report a refusal to return to work online. Access the Separation Information exchange, open the claim, choose “Not Listed Above” as the employer’s reason for separation, and attach the document to the response.
- When DWD receives a 640-WR, DWD will put a hold on future UI payments to the employee while we investigate the issue.
- 640-P: Unemployment Insurance Protest (Employer) (https://www.in.gov/dwd/2406.
htm) - This form should be utilized by employers not participating in SIDES to protest an employee claiming benefits. This could be a claimant who appears on the employer’s benefit charging statement, but has never actually worked for the employer. The employer may also provide information regarding the separation of its employees on this form, including:
- Voluntary Quit
- Gross Misconduct
- Failed/Refused Drug Test
- Still employed
- Discharge for Cause
- Failed pre-employment drug test
- Availability
- Employment Status
- School worker
- Employee receiving deductible income after separation (pension, vacation/sick pay, etc.)
- NOTE: Work Refusal is also listed but we ask that you use the 640-WR during COVID-19.
- New Hire Reporting: https://in-newhire.com/
- Indiana Statute IC 22-4-10-8 and the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, 42 U.S.C. 653a, require all employers to report newly hired and re-hired employees to a state directory within 20 days of their hire date (see attached link above to report). This includes individuals who
- Have not previously been employed by the employer; and
- Were previously employed by the employer, but have been separated for at least 60 consecutive days.
- Fraud Reporting: https://www.in.gov/dwd/2464.
htm - If an employer believes an employee is not entitled to benefits, the preferred method to report this information is via a protest statement on the 640-WR or the 640-P forms. If, after reviewing information provided on these forms, DWD finds the individual may have obtained benefits fraudulently, the case will be forwarded to a fraud investigator for review.
- Employers may use the fraud reporting website to submit tips on others (non-employees) they know or believe to be fraudulently obtaining benefits.
- Indiana Statute IC 22-4-10-8 and the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, 42 U.S.C. 653a, require all employers to report newly hired and re-hired employees to a state directory within 20 days of their hire date (see attached link above to report). This includes individuals who
- This form should be utilized by employers not participating in SIDES to protest an employee claiming benefits. This could be a claimant who appears on the employer’s benefit charging statement, but has never actually worked for the employer. The employer may also provide information regarding the separation of its employees on this form, including:
