Member News: Vigo County Fair Exhibit Information - THCOC
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Member News: Vigo County Fair Exhibit Information

The Vigo County Fair staff is identifying organizations that would like to have a presence at the Fair but have been unable to in the past due to cost and/or staffing.  This year we are trying something new that we hope will be of interest to you.
We are offering a reduced fee to participate at 25% of the cost of a full booth, your cost would be $50.  Also we are only asking your organization to staff the booth one night of the Fair, July 7-14, 2018. This alternative will be set up as a bank of organizations whose  information will be available alongside other organizations on a row of tables.  This will allow the reduced staffing as one or two persons can be present to refill flyers and interact with Fair goers.  (As this is the first year to try this, please be understanding if some modifications have to be made as we see how this develops.)
Below  you will find the original cover letter that provides basic information that will be, in part, applicable to all exhibitors. Also, is the form which exhibitors will return to the Fairgrounds to register for a space.  Please note that the modified cost noted in this email will be honored in spite of it not being on the form.

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The Vigo County Fair starts Saturday, July 7 and ends Saturday July 14. Exhibits must be set up and in place by Friday, July 6, at noon. If the booth has not been set up or other arrangements made by noon on Friday, July 6, we will resell your booth space and all paid money will be forfeited.

A $50 deposit is required with a completed and signed application, Certificate of Liability Insurance and Retail License (if applicable) to hold your exhibit space by Monday, June 18. All balances
are due by Friday, June 30, or the booth may be forfeited.

Each exhibitor is required to furnish a Certificate of Insurance showing at least $1,000,000 coverage for liability and property damage. The Wabash Valley Fair Association must be listed as an
additional insured party. If exhibitor does not have this, the WVFA can be contacted for acquisition of a policy. The exhibitor will be exhibiting at their own risk.
Each exhibitor will be provided with 1 parking pass for the week. Additional weekly parking passes are available to purchase for $10 per pass at the WVFA Office. Parking is free until 4pm, after
4pm the gate fee is $5 per vehicle.

Each indoor exhibit booth will be provided a curtain backdrop (with the exception of the center aisle booths) and drape partitions. Access to electrical outlets is limited and is unavailable for indoor center aisle booths. The exhibitor is responsible for providing their own tables, chairs, and electrical cords, that are needed for the display.

Each exhibitor will receive a confirmation and additional exhibitor information by email after the enclosed exhibitor’s application with deposit has been received by the Fairgrounds. If this
confirmation is not received in timely manner, it is the exhibitor’s responsibility to follow-up with Fairgrounds staff to determine if the application has been received.

A packet containing any additional information and parking pass(es) will be given to exhibitors as they arrive and check-in to set up. Exhibitor booth space will be assigned at the sole discretion of
the Wabash Valley Fair Association based on the information provided by the exhibitor on the attached form.

The Indoor Exhibition Building will be open at 9am during the Fair for restocking or delivery if needed. Vehicles will be allowed next to the building for unloading until 10am.
At no time, will vehicles be allowed inside the building. At 10am the front and back access gates will be locked and no vehicles will be permitted enter or exit. There is security on the grounds at all time and the indoor Exposition Building will be locked every evening after closing.

Indoor Exposition Building hours (open to the public) are Sunday 12pm-9pm, Monday – Saturday 10am-9pm. Outdoor Pavilion and Grandstand Hours are 3pm to 10pm and may be later
depending on Grandstand events (earlier or later hours will be left to the discretion of the exhibitors.

Wabash Valley Fair Association

2018 Vigo Co Fair Commercial Exhibitors Guidelines

Wabash Valley Fair Association

Megan Stevenson 812-201-3058 or info@vigofair.com

Company Name____________________________________
Contact___________________________________________
Mailing Address____________________________________
City, ST, Zip________________________________________
E-mail ____________________________________________
Phone ___________________________________________
Phone___________________________________________
INFORMATION MUST BE COMPLETE

Type of Business
_____________________________________
_
______________________________________
______________________________________
______________________________________
Indiana Retail License # (required if selling
items in booth) ________________________
# Needed Cost Total

 Indoor @ $200 ea =
 Outdoor @ $300 ea =
 Grandstand @ $525 ea =
 Outdoor Exhibit (in comments, please indicate
size needed and if preferred location)

@ $300 ea =
 Additional Weekly Parking Pass @ $10 ea =
Total amount due
Deposit enclosed due by Monday, June 18 th
Remaining balance due by Friday, June 30 th

I have read & accept the Exhibitors Terms and Guidelines
___________________________________ __________
(Signature and Date)
INDOOR EXPOSITION
BUILDING
(Air Condition, Limited
Electricity, Fully
Enclosed)

OUTDOOR PAVILION

(Roof Only, Electricity &
Limited Water)

GRANDSTAND

(Electricity Only)

OUTDOOR EXHIBIT

(Outdoor Placement,
Electricity)

10X10
($200 each)

15X15
($300 each)

Approx. 15X20
($525 each)

Up to 25X50
($300 each)

Wabash Valley Fair Association

2018 Vigo Co Fair Commercial Exhibitors Application

Wabash Valley Fair Association
3901 S US Hwy 41 Terre Haute, IN 47802
Megan Stevenson 812.201.3058 or info@vigofair.com

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